Numiga 360° is the integrative solution for efficient business travelling – from ordering the means of transportation to billing travel costs to transferring the booking data into SAP. Thanks to a module assembly, the solution can be adapted to your individual requirements. It completes your travel and accounting processes in a smooth way. Numiga 360°enables business travellers to travel and settle their accounting statements more economically.

Numiga 360° – The right solution for you!

With Numiga 360° you can handle your travel booking and travel expense accounting with the help of a customised, flexible and secure SAP-system. You can either use the complete solution or individual modules. Numiga 360° is an integrated end-to-end solution to manage business trips and accounting statements dynamically and cost-effectively.

Travel expense accounting with Numiga 360°

Numiga 360° is an easy usable web application based on SAP. It is the product of our years of experience to fulfill business travellers requirements. You can easily record and manage your data around the clock, e.g. book trips and do the travel expense accounting. An extensive training is not necessary, because an integrated workflow guides you through all steps. To prevent errors and guarantee the best possible data quality, content-based and logical tests perform during data recording. Extensive customising options as well as automated testing and approval processes make your work easier.

With Numiga 360° you can travel cleverly and economically. You reduce your total costs for travel management and the time to reimburse travel expenses. Corporate compliance and conformity with individual company guidelines are always considered - as well as legal and fiscal regulations and country-specific rules. Optionally, we take on the content-based, professional and fiscal audits of your travel expense accounting. We also settle the billing and initiate direct payout of the travel costs to your employees.

You can integrate travel expense accounting into your SAP creditor bookkeeping processes. This reduces your obligations through faster travel expense reimbursement and supplier payments. Benfit also from an improved cash management and utilisation of operational capital.

Your advantages at a glance

Numiga 360°

  • Personal, reliable contact
  • Customer-specific setup (incl. company structure, human resources, master data)
  • Extensive customizing options
  • Definition and monitoring of processing rules (compliances with company guidelines, legal and fiscal regulations, country-specific rules)
  • Travel expense accounting in German SAP version (incl. legal travel rules)
  • Currency exchange rates updated daily
  • Various credit card issuers (AirPlus, Visa, etc.)
  • Credit card clearing (company card and corporate card)
  • Cost distribution to various SAP-accounting objects for FI and CO
  • Flexible workflow controlling
  • Automated, adaptable audit and approval processes (SAP Business Workflow)
  • Automatic email notifications
  • Interfaces with external systems (ERP, DWH, etc.)
  • Digital online receipt archive (optional)
  • VAT reimbursement preparation (VAT Reclaim)

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Opportunities and chances

With Numiga 360°you benefit from

  • improved productivity - latest hardware, software and adequate resources enable you to react quickly to changing market situations, i.e. scalable systems corresponding to your needs and requirements.
  • optimised resources – you use a centrally administrated SAP travel management system, i.e. your IT department has time for other important things.
  • reduced IT costs – only pay for what you actually use – pay by use, i.e. one-time set-up-costs, but no licensing, support, hardware or user costs.
  • travel expense expertise – Numiga has decades of experience in consulting and implementing travel expense accounting processes.
  • more time for your core tasks – our reliable, competent employees are at your disposal to assist you in all problems and questions concerning travel expense management.

Details

Ease and Efficiency With the web-based SAP solution Numiga 360°you can plan and book your business trips anytime and anywhere online. Back in the office, you can record and bill your travel costs. The application is intuitively operated - every user will be guided with the help of flexible and adaptable workflows. Individual guidelines, pre-defined expense and discount rates as well as specific sets of rule guarantee correct processing.

Recording and Editing The travel expense accounting can be recorded online, either by the traveller or by an assistant. Enter travel data, change your trip itinerary, record your expense receipts and make reductions. Various plausibility tests run during the data input to recognise errors and guarantee compliance with company travel guidelines.

Through the integration of travel expense accounting with the travel application and travel schedule, you save added time commitments for recording. Moreover, it achieves improved data consistency because repeated entries do not result in errors. The travel costs can be distributed to various SAP-accounting objects.

Approval Various approval and audit levels as well as different procedures can be defined for approval of travel requests and travel expense billing. By integrating SAP Business Workflow into Numiga 360°we have accelerated the travel approval process. At the same time, costs and time commitment for travel expense reimbursement decrease. Automated email notifications support the integrated process and prevent unnecessary delays.

Properties Numiga 360° integrates a comprehensive travel management system into existing company processes. The solution can be integrated into an existing SAP ERP-system – with all advantages of joint use of master data sets and booking interfaces – as well as into any other ERP-system.

The pre-configured Numiga 360° travel management solution usually covers 80 percent of all requirements for a travel management system. Standard scenarios and/or processes can be easily adapted through the flexible SAP Business Workflow Builders. Numiga 360° encompasses all processes of travel management – from online travel booking to payout the traveller and booking in the ERP-systems.

Our solution also offers the application for transportation and/or applications for travel, re-useable templates and various forms, along with various statistics and standard evaluations. We can setup a digital online receipt archive in order to reduce the amount of paper receipts and simplify research.

Reporting and MIS A reporting system considers all data for travel expense accounting. For your daily transactions, you choose from a large number of pre-defined standard reports for travel planning and travel expense accounting. Evaluate the travel costs according to different criteria and/or over various dimensions. e.g. organisational units, trip duration and destinations or types of costs. This allows you to monitor your running budget, optimise your budget planning and carry out negotiations with your suppliers from an improved position.

With Numiga 360° you also improve your controlling. With the SAP function “Travel Booking Comparison“, you can compare the costs approved before a trip with those expenses actually accumulated. Using SAPQuery you can easily and quickly generate individual reports. The reporting system is an effective instrument for controlling and planning your travel management.

Security We take on all audits – content-based, professional and fiscal – take care of the entire billing and pay out the travel costs directly to the traveller. This assures that your travel expense accounting is always accurate and correct.

VAT Reclaim

Reduce your business travel costs and recover the VAT (Value Added Tax) paid in other European countries.  

Our experts will assist you. We offer you full-service, so that you reclaim the maximum amount of your VAT.

Learn more about VAT reclaim

Your personal contact partner

Would you like to know more about Numiga and our services and solutions? Mr. Thomas Klug, Management Commercial, looks forward to answer your questions.

Contact your personal contact partner

Numiga Self Service

The self-service model: Numiga provides the entire technical infrastructure – you take on the execution of and responsibility for your travel expense accounting.

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Numiga Managed Service (BPO)

The easy and efficient outsourcing-model – your entire travel management process from a single source, technically and operationally.

More about our service